Online documents catalogue affords the opportunity to place documents and to grant access to these documents for dealers, clients and company's employees.
To make the prior acquaintance with the documents in the online application more favorable, there was realized the online documents preview with 23 popular formats available. To define the popularity of the documents, the downloads counter was realized, according to which the documents are assigned to the index of popularity. The application yields the facility to derive the feedback on documents from users, for example, the request on the definite document placement and labeling the document by users as no longer relevant. These social functions admit to refine the status of the catalog, timely actualize it and replenish it with the necessary documents for users.
Online documents catalogue consists of the next sections:
- Documents directory - in this section all the documents, grouped by categories and sections, display. The user can perform the search of the needed document, look it through or download it.
- Widget with the aggregate updates - the last added documents are displayed in the widget.
The application grants the next roles for the company employees: "System Administrator" and "Document directory Administrator".
"System Administrator" role functionality:
- Users' accounts guidance in the system.
- Setting the access rights for users in the system.
- Oversight of business-operations' journal.
- Revision of the outbox history.
"Document directory Administrator" role functionality:
- Administration of the document directory structure.
- Documents' control.
- Browsing documents online.
- Downloading documents.
Video presentation of the "Document directory Administrator" role functionality:
The application affords the next roles for the dealer companies' employees: "Documents Reader".
"Documents Reader" role functionality:
- Oversight the document directories.
- Review the documents online.
- Downloading documents.
- Receiving information on the new documents by means of widget with aggregate updates.
Video presentation of the "Documents Reader" role functionality:
The prime intent of the Online documents catalogue development was to organize the access to the company's documents only for authorized users through the through the secure link, release company's staff from the routine work on processing of clients requests for documents reception, increase the informational users support level, and also to create the single centralized documents storage, where all the documents would be gathered, and requirement in which arises to the customers while B2B interaction process with the filling station network.
As the result of implementation of the Online documents catalogue with the restricted access, filling station achieves the next benefits:
- Significant labor costs reduction for the filling station network employees, connected with the applications processing on individual documents sending to clients.
- Creation of the efficient channel for distribution of corporate information in the affiliate network.
- Providing the documents accessibility for partners, clients and filling station network employees in the 24/7 mode.
- Creation of the centralized documents storage (relevant and archival) with the ability of easy search of the needed document, obtainable both for employees and customers.