Online corporate document directory renders an ability to place the documents and to provide the access to them for the sales points' employees and company's contractors.
To augment the accommodation for preliminary familiarization with the documents, the online documents view with 23 popular formats was realized. To determine the popularity of documents the download counter was realized, based on which the documents are assigned the popularity index. The facility to receive the feedback on documents from users exists - the request to place the significant document and layout the document as irrelevant by user. These social functions permit to better the catalog's condition, promptly actualize it and fulfill it with the necessary documents.
Online corporate document directory consists of the next sections:
- Document directory - in this section display all the documents, grouped by categories and sections. The user can perform the search of the needed document, look it through or download it.
- Widget with the aggregate updates - the last added documents are displayed in the widget.
The application yields the next roles for the company's head office employees: "System Administrator" and "Document directory Administrator".
"System Administrator" role functionality:
- Users' accounts management in the system.
- Setting the users' access rights in the system.
- Oversight of the business operations journal.
- Review of the outbox messages.
"Document directory Administrator" role functionality:
- Document directories' structure management.
- User groups management.
- Setting the access to the catalogs for user groups.
- Documents management.
- Looking over the documents online.
- Downloading documents.
Video presentation of the "Document directory Administrator" role functionality:
The application yields the next roles for the sales points' employees: "Documents reader".
"Documents reader" role functionality:
- Revision of the document directory.
- Browsing documents online.
- Downloading documents.
- Receiving information on new documents due to widget with the aggregate updates.
Video presentation for the "Documents reader" role functionality:
The prime intent of the development of the online corporate document directory was to organize the access to company's documents only for the authorized users through the secure link, release company's staff from the routine work on processing of sales points' and contractors' requests for documents reception, increase the informational sales points' support level, and also to create the single centralized documents storage, where all the documents would be gathered, and requirement in which arises to the sales points' employees and contractors while B2B interaction process with the company.
As the result of the implementation of online corporate document directory with the restricted access, the company consigns the next benefits:
- considerable labor expenditures contraction for the company's employees, connected with the applications processing on individual documents sending to sales points' employees;
- creation of an effective channel for the corporate information distribution in the retail chain;
- securing the documents' availability for the sales points' employees, contractors and company's employees in the 24/7 mode;
- generation of the centralized document storage (current and archival) with a facility for easily finding the necessary document.